Cycling, Walking and Running events
The Department supports the use of State Roads for cycling, walking and running events where it can be demonstrated it will operate safely, and without significant interference with the normal road use.
Do I need a permit?
Your event will need a permit if any of the following criteria applies;
- Your event is a race
- Your event involves 30 or more participants
- Your event is organised or intended for the purpose of raising money for or awareness of a charity or other cause
- Participation is open to the general public
- It is a pedestrian event and pedestrians will be travelling, not on a footpath or shared path, in the same direction as traffic passing within three metres, where the speed limit is 80 km/h or higher
- You will be using a support or shallow vehicles which will be travelling in a traffic lane more than 20 km/h below the speed limit
- Your event requires road closure and/or the use of traffic management and traffic control devices
- Your event involves more than four people and will be conducted on a winding two lane road where one metre sealed shoulders are not provided.
Complying with the Road Rules
It is more than likely the event will not significantly interfere with normal road use if all participants comply with the Australian Road Rules 2009. It’s important for event organisers to be familiar with the relevant rules before applying for a permit, as they provide useful information for completing the relevant documents to support the application.
- For a pedestrian event: rules for pedestrians (rules 228-239), especially rule 238 (pedestrians on a road or road shoulder)
- For a cycling event: riding alongside another rule (151) and additional rules for bicycle riders (Part 15)
Minimum documents to be supplied with the application:
- Risk Management Plan: The process is to ensure the event can operate safely through identifying risks, assessing the risks and developing strategies or mitigations to reduce the likelihood of incidents. The plan must include the original risk, the proposed strategy or mitigations and residual risk.
- Operational Plan: To lay out in detail who, what, when and how the event will be conducted, be inclusive of expected behaviour by participants, and strategies to deal with expected and unexpected happenings.
- Traffic Management Plan: Developed to reduce risks and conflicts between road users, in accordance with Australian Standards AS1742.Part 3 Traffic Control at Road Works, and the Department’s Traffic Control at Work Sites guidelines in respect to training and qualifications for personnel preparing the TMP and implementing traffic controls.
- Route map and State Road statement: Detailed map of the proposed route and a statement of why the State Road Network is being used, rather than off-road facilities and the local road network.