Leases and licences

Crown land can be leased or made available for use under a licence, pursuant to the Crown Lands Act 1976. State Roads issues and administers lease and licence agreements for a broad range of activities on Portfolio Crown land on behalf of the Portfolio Minister, the Minister for Infrastructure.

Lease agreements are fixed-term agreements that authorise the occupation of the State Roads managed Crown land for longer-term or commercial activities. Examples include houses, works depots and service station bowsers.

Licence agreements authorise the use or occupation of Crown land for a specified purpose such as grazing, private pipelines and other private infrastructure (gas, pathways, etc.).

If your application involves installation of third party property infrastructure or works in the State road reservation, you will need additional approval from the department in accordance with the provisions of the Roads and Jetties Act 1935. This approval will be provided in the form of a works permit.

Your applications for a licence and works permit will be assessed concurrently and if approved, will be issued together, subject to any specified conditions. The licence and works permit will be issued in the name of the asset owner/s i.e. the proposed licensee/s.

Please note: No works can be undertaken until both a licence and works permit have been issued.

Each application will be assessed on a range of factors including potential impacts on State Roads' assets and networks. Environmental, historic or Aboriginal heritage and local council requirements may also apply and the applicant will be expected to obtain these approvals separately as relevant.

Applications will be referred to the Office of the Valuer-General for a rental valuation. The department will seek acceptance from the applicant to proceed with lease or licence preparation following the valuation.

All leases and licences will be prepared by the Office of the Crown Solicitor.

Receipt of a completed application does not necessarily mean that permission will be granted to occupy or use Crown land, or to undertake works in the road reserve. All lease or licence agreements must be countersigned by the Minister or an authorised delegate prior to the occupation or use of Crown land.

To cancel an existing lease or licence agreement, email Property.Assets@stategrowth.tas.gov.au.

In some circumstances, existing agreements may not be renewed upon expiry for a new term. This may include where the Crown land is required for another purpose, where terms and conditions of an agreement have been breached, or where the permitted use is no longer considered appropriate.

The application form can be used to apply for a new agreement, to renew an existing agreement, to vary an existing agreement, or to transfer an existing agreement between parties.

Before starting the online application all necessary documents must be available for uploading.

Mandatory documents:

• Lease or licence area plan (e.g. Annotated Title Plan, Google image, LIST extract)

Additional mandatory documents for third party property or works in the road reserve only:

• Traffic Management Plan
• Site plan, drawing showing details of proposed work or pipeline design plans

Other supporting documents (if available):

• Other plans or supporting documentation (e.g. photographs of improvements, etc.)
• Property title documentation (e.g. folio text, plan, schedule of easements, etc.)
• Crown landowner consent for Development Application to Council
• Local Council Planning Permit

Please note: the application can only be submitted when all mandatory documents have been uploaded. If adequate information or supporting documentation is not provided, your application may be delayed or declined.

Costs associated with establishing a lease or licence, as well as any ongoing costs, are the responsibility of the proposed agreement holder/s. These costs may include legal, valuation, survey costs or other applicable rates and charges. If approved, agreements may be subject to an annual fee payable to the department.

The department will contact applicants following submission of an application to discuss applicable costs and confirm acceptance to proceed.

For more information, please contact our Property Assets team by emailing Property.Assets@stategrowth.tas.gov.au or by calling (03) 6165 6629.